Cheltenham Film Society (CFS) values your privacy. Our Privacy Policy explains what personal information we collect from you and how we use it.
Your data is controlled by the CFS Committee in accordance with the General Data Protection Regulation (GDPR) and Privacy and Electronic Communications Regulations (PECR). Any queries about data protection please contact our Chair, Michael Bourne.
Our website
In common with most other websites, our site uses ‘cookies’ to improve its performance and to collect statistical information about visitor behaviour. Cookies are tiny pieces of text stored on your browser when you first visit a site. When you return to the site, the site reads the cookie and knows you have been there before.
The information collected by cookies or our server may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths. This information is automatically collected when you use our website. We do not use it to identify individual users of the site.
We use Visitor Traffic Real Time Statistics, a counter and statistics plugin for WordPress to display our statistics and traffic. This helps to track visitors, browsers, operating systems, and visits to our website. We do not use it to identify individual users.
The legal basis for this processing is our legitimate interest in maintaining and improving a website for the benefit of our members and the general public. If you are worried about cookies, you may reject them, wholly or partially, in your browser; the site will still work. You can also delete them at any time and see the Help menu of your browser for details.
The Membership Process
When you join or apply to join CFS, we collect and store your name, email address and details of your membership fee. We use this information to confirm your membership of the Society and to send you a reminder when your subscription is next due.
Online membership applications to CFS are made either by bank transfer or handled by our payment services provider, PayPal. When you purchase membership online, you are transferred from our site to PayPal’s site to complete the transaction. CFS does not see or hold your credit/debit card details.
Confirmation of your purchase is passed to our web server and deleted once the transaction is complete. Information you submit to us by email is stored on servers with our website service provider 34sp based in Manchester, UK. Our legal basis for all processing of membership data is our contract with you as a member of the society.
When you use our site to buy membership through PayPal, your credit/debit card information is processed by PayPal’s servers, which are at various locations throughout the world. We are not responsible for that information. We will share information with PayPal only to the extent necessary for processing membership payments, refunding payments and dealing with any queries that may arise. Details of PayPal’s Privacy Policy is available here:
https://www.paypal.com/us/webapps/mpp/ua/privacy-full
How we use this information
We will retain your name and email address and process this information using Mailchimp to process emails on the legal basis that you have given your consent to receive marketing material about CFS and organisations we sponsor.
All personal data held by Mailchimp complies with existing GDPR and PCER requirements. Your data will not be passed to any other organisations.
We will keep you informed of the Society’s upcoming film programme, send you film reaction slips and publicise any special events organised by CFS.
We will also keep you informed about film related events from organisations we sponsor. These are currently Cheltenham International Film Festival and The Eclectic Cinema. You have the option to unsubscribe from all emails (including from CFS).
If you no longer wish to receive emails at any time you can unsubscribe by clicking the footer of our emails. Please note that you will no longer receive CFS emails including a reminder to renew your subscription.
We retain your information while you are a member of the Society and for up to a year after that so we can give you priority if you wish to rejoin. You may ask us to delete your information at any time.
Our computers are password protected, and only relevant members of the Committee have access to the membership and mailing list data. We take all reasonable steps to protect your personal data against loss, misuse, unauthorised access, disclosure and alteration, in accordance with our Privacy Policy.
Your rights
You have the right:
- to opt out of all email contact from CFS
- to be informed about the collection and use of your personal data.
- to rectify any information that is inaccurate or incomplete.
- to erase any information we hold if it is no longer necessary for the purpose for which it was collected.
- to restrict the purposes for which your data is used.
- to be provided with your information in a form that can be transferred to other organisations.
To exercise your data rights, please contact Michael Bourne. We will provide a copy of your personal information free of charge and within one month of you requesting it. We are obliged to verify the identity of any person requesting this information.
More information on your data rights is available from the Information Commissioner’s Office (ico.org.uk). You have the right to appeal to the ICO if you are not happy with our Privacy Policy or data protection practices.
Changes to data protection policy
If we change our data protection policy, we will tell you on this page and, where appropriate, by email.
Updated December 2024